Are you tasked with planning your company’s next event? If this has become your next big responsibility at work, then you know that the venue is one of the most important things to tick off your to-do list.
Finding the right venue is not the easiest thing. You have to make sure everyone can be hosted, provide accommodation if necessary and also make sure that it is affordable for the given budget. Here are some overlooked factors that you need to keep in mind when choosing a venue.
When choosing the venue, the first thing to ensure is that it is located at the place that is convenient for everyone attending. It is simply not practical to have the venue at a place that is too far away where the attendees have to drive for miles.
Remember you are planning a business or a corporate event and not a wedding or an entertainment party. Therefore, the location has to be practical and sensible. However, if it is required to have a location at a different area where you have to travel a long distance, then you have to find out more about the accommodation options offered by the venue.
Sometimes, you really need to hire a place that is a little too far away from the city and your office. This means you need to provide the necessary facilities to the attendees. Contact the venue and check for their accommodation options.
If the venue does not offer accommodation, then you will have to look into nearby hotels that can host your attendees for the length of the event. If the distance is too much, you might have to extend the even for more than one day. This will allow the attendees to settle and relax after travelling before they attend the event.
One of the biggest issues in event planning that is sometimes overlooked is parking. Especially if your attendee list is long, parking can be a big concern for the day. The last thing you need is traffic problems caused because of limited parking space.
When you are looking for venues, ask each of them about the parking spaces that are available. If they do not offer parking, or if you feel like the space is not enough, then look into nearby parking locations. Finding a venue that has enough parking spaces or is closer to a parking area is always better options.
Just choosing the event space is not enough. You need to make sure that it comes with adequate facilities to ensure your event runs smooth. When you research for event space Torquay, for example, will have several venues.
But check for the venues that offer amenities such as audio/ visual equipment, enough tables and chairs for your guests and provide catering. If these are not provided by the venue, then you need to arrange ways to get them from outside sources. Similarly, check their Wi-Fi facilities and how well the network works for larger crowds.
It is easy to communicate with several locations and book them for your event. What is not easy is to ensure that they have all the facilities you require. Therefore, make sure to look into the above factors before you book your place.